The Office of Student Records maintains the transcripts of students previously or currently enrolled in Gratz College. A transcript is the continuous, formal, and official record of your work at a university. If you have transfer credits from another College or University, you are required to request that the Office of the Student Records include all courses you have previously completed. The transcript lists all courses you take, grades, major and minor, and degree awarded. An unofficial and incomplete version of the formal transcript, sometimes used by advisors, is called a worksheet.

Transcript Requests

For your protection, we will not release an official transcript without your signature. Transcripts may be ordered by mail, by fax, or in person. Transcripts will be sent within 10 business days after all grades are submitted. Please note the College DOES NOT accept e-mail or phone requests for transcripts.

Situations that will prevent us from issuing a transcript

• Financial holds or outstanding obligations to the Office of Business.
• No signature on your request.
• Insufficient, inaccurate, or illegible identification information.
• Insufficient payment, an expired or declined major credit card account, omission of credit card security code, improperly completed check, payment using non-U.S. currency.

Hold Transcript for Grades or Degrees

Transcripts may be held for the current semester’s grades or the next degree date. However, if you are expecting a grade change, do not order your transcript until you are sure the grade has been changed. The Registrar will not hold transcripts for maintenance or grade changes.

Please Note: UNOFFICIAL or STUDENT COPY transcripts are for your personal use. OFFICIAL transcripts are for the use of an unrelated third party and bear the Registrar’s signature and the College seal. If an OFFICIAL transcript is mailed to your personal address, it will be stamped with “SEALED OFFICIAL TRANSCRIPT” on the front of the envelope and across the envelope seal. PLEASE DO NOT OPEN THE ENVELOPE STAMPED “SEALED OFFICIAL TRANSCRIPT”. Enclose the envelope in another envelope and forward to the individual and/or institution requesting the transcript.

Billing, Charges, and Payment

The cost of a transcript is $9.00 for one (1) official and one (1) copy. Each additional official copy costs $5.00. Payment may be by check (payable through a US bank), money order payable to Gratz College or a Credit Card. Please provide card name, number, credit card security code, and expiration date with signed request.

If you wish, you can print a copy of our “Standard Request for Transcript of Records” form.  When ordering by mail, fax, or in person, you must include the following information in your request:

• Full Name
• Any Previous name (as it appears on your student record)
• Scoial Security Number
• Home Address
• Phone Number (where you can be contacted if we encounter any problems processing your order)
• Email Address (if available)
• Class enrollment (Cont. Ed, MA ED, RTC, BRA, MA JED, MA JCS, Other) including dates attended and Degree(s) received.
• Indication if transcript is to be sent now or when class grades are received (if applicable, list class and semester)
• Type and number of transcripts requested (unofficial or official)
• Address(es) where transcripts should be sent
• Charge Card number, security code, name, and expiration date, if applicable.

• Signature to release transcript

Ordering by Mail

Mail your request and payment to the Office of Student Records, Gratz College, 7605 Old York Road, Melrose Park, PA 19027.

Ordering by Fax

Fax your request to 215.635.7399. Payment may be made by credit card. Please provide card name, number, credit card security code, and expiration date.

Ordering in Person

Transcripts can be requested from the Office of Student Records, Gratz College, 7605 Old York Road, Melrose Park, PA 19027, 9:00 a.m. to 5:00 p.m. Monday through Thursday; and 9:00 a.m. to 2:30 p.m. on Friday. Payment may be made by check, money order, or credit card