The Office of Student Records maintains the transcripts of students previously or currently enrolled in Gratz College. A transcript is the continuous, formal, and official record of your work at a university. If you have transfer credits from another College or University, you are required to request that the Office of the Student Records include all courses you have previously completed. The transcript lists all courses you take, grades, major and minor, and degree awarded. An unofficial and incomplete version of the formal transcript, sometimes used by advisors, is called a worksheet.

Transcript Requests

For your protection, we will not release an official transcript without your signature. Transcripts may be ordered by mail, by fax, or in person. Transcripts will be sent within 10 business days after all grades are submitted. Please note the College DOES NOT accept e-mail or phone requests for transcripts.

Situations that will prevent us from issuing a transcript

• Financial holds or outstanding obligations to the Office of Business.
• No signature on your request.
• Insufficient, inaccurate, or illegible identification information.
• Insufficient payment, an expired or declined major credit card account, omission of credit card security code, improperly completed check, payment using non-U.S. currency.

Hold Transcript for Grades or Degrees

Transcripts may be held for the current semester’s grades or the next degree date. However, if you are expecting a grade change, do not order your transcript until you are sure the grade has been changed. The Registrar will not hold transcripts for maintenance or grade changes.

Please Note: UNOFFICIAL or STUDENT COPY transcripts are for your personal use. OFFICIAL transcripts are for the use of an unrelated third party and bear the Registrar’s signature and the College seal. If an OFFICIAL transcript is mailed to your personal address, it will be stamped with “SEALED OFFICIAL TRANSCRIPT” on the front of the envelope and across the envelope seal. PLEASE DO NOT OPEN THE ENVELOPE STAMPED “SEALED OFFICIAL TRANSCRIPT”. Enclose the envelope in another envelope and forward to the individual and/or institution requesting the transcript.

Billing, Charges, and Payment

The cost of a transcript is $9.00 for one (1) official and one (1) copy. Each additional official copy costs $1.00. Payment may be by check (payable through a US bank), money order payable to Gratz College or a Credit Card. Please provide card name, number, credit card security code, and expiration date with signed request.