The Office of Student Records, located in Room 112 of the College Faculty Wing, maintains the Academic Records of all students. We can assist you with verifying your grades, your enrollment status, submit your Pennsylvania ACT48 Professional Continuing Education Credits, process transcript requests, and handle name and address changes. Services include creating, maintaining, and transmitting Academic Records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA).
The principal services rendered by the Office of Student Records are the following:
- Transcript Request
- Pennsylvania ACT48 Professional Continuing Education Credits
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(IMPORTANT!) Elimination of the use of Social Security Numbers to report and retrieve Act 48 continuing education credits and hours
In June of 2006, the Pennsylvania Department of Education (PDE) instituted the use of a 7-digit individual Professional Personnel Identification Number (PPID) to be used as a secure unique identifier for all certified educators. The intended purpose of the PPID was to create a secure alternative to the use of Social Security Numbers for reporting and retrieving Act 48 continuing professional education credits and hours.
Effective July 1, 2013, the PPID will become the sole identifying data element used to identify individual educators when reporting Act 48 professional development credits and hours into PDE’s Professional Education Record Management System. The Social Security Number will no longer be able to be used as a key identifier to reference individual educators when uploading Act 48 hours into the Professional Education Record Management System.
Effective July 1, 2013, providers should no longer collect Social Security Numbers from educators on continuing professional education activity registration forms, sign-in/sign-out sheets at Act 48 professional development activities, or on forms used to collect information from educators in order to upload credits for completed course work. Educators should be aware of the necessity to know and be able to provide their PPID as an individual identifier when participating in Act 48 activities.
Educators can find their PPID by going to PDE’s website at www.education.state.pa.us (scroll to the bottom of the homepage and click “Act 48 Reporting System” under PDE Online Services). School districts and LEAs are also advised that PPIDs must be used when generating an Educator’s Report in order to ascertain the Act 48 status of their employed educators.For more information, contact Bob Staver, Chief of the Division of Planning at rstaver@pa.gov or (717) 783-6583.
- Address Correction Form
- Official Name Change Form
- GCID: Use instead of social. If you do not know your GCID, please call the Office of Student Records at the number listed below.
For more information contact studentrecords@gratz.edu or 215-635-7300 x157.
Walk-ins by appointment only.
