What To Expect When You Are Expecting ... To Graduate
You're almost done with the work. There is light at the end of the tunnel. You know there is something that you need to do before you get that piece of paper. But what? This page lays out everything you need to know about getting your diploma and participating in commencement.
Step 1. Do not wait to get started.
Preparing for conferral is not a difficult process. However, if you wait until it is too close to conferral date, then you will risk having to wait until the next conferral to receive your diploma. The sooner you get started, the likelier it is for everything to go smoothly.
Step 2. Contact your advisor.
It is important to work with your advisor throughout your journey to ensure that you will be completing on the agreed upon time. Let them know that you are planning on graduating at a specific time so that they can tell you if that is possible or if there is more that still needs to be done.
Step 3. Fill out the Intent to Graduate form.
The Intent to Graduate form needs to be completed. There is a fee of $125 that lets us process your graduation. This includes paying for printing, shipping and handling of your diploma. Additional copies can be ordered before conferral ($25 per copy) as well. You will be asked for a phonetic spelling of your name so that it is pronounced properly at graduation.
Step 4. Fill out the "In Your Own Words" form.
Step 5. If interested, order regalia.
Step 6. Make sure that you have $0 balances and no library loans.
Contact the business office and the library to make sure that you do not have any outstanding fees or borrowed books. We cannot confer your degree if there are monies owed to us. If you need to work out a payment plan, you can contact the business office and they will help.
Step 7: Submit your ETD.
Doctoral students and some master’s students are required to submit an electronic thesis or dissertation (ETD) to the college’s institutional repository via the Tuttleman Library. The submission guidelines and form can be found here.
Step 8. Participate in Commencement!
Commencement takes place August 28. Sometime in May, if you have filled out your Intent to Graduate form, you will receive information about commencement. This will include a request for a quote or video talking about your time at Gratz as well as a photo for us to use in our commencement celebration. You will also have a chance to purchase a cap and gown or Gratz paraphernalia that you might want for your video or photo. This is completely voluntary! The commencement celebration will take place on YouTube. You will receive a link and the time to share with friends and family.
That's it! Oh, except for actually completing all of your coursework.
What about my diploma?
While there is only one commencement celebration per academic year, there are two conferral dates; at the end of Fall and at the end of summer. Degrees get sent out soon after conferral dates. Between printing, signing, processing and potential postal delays, you can expect to receive your diploma within 30 days of conferral.
What about my student email account?
You are able to keep using your student email account for 6 months after your conferral. You should use this time period to move any important information from your email (and/or Google drive if applicable) to a non-Gratz location.
If you have any other questions, contact the registrar's office.