With terms starting every eight weeks, there is no ideal time for this transition. We chose this time frame in coordination with our consultants taking multiple factors into consideration.
We need an entire month for the transition to ensure that there is time for everyone's information to be transferred over to the Microsoft environment.
During this time, you will continue to use Google email and Google applications as you have been doing. Data will be copied over in the background, starting with the oldest information in your email and Google Drive.
As we approach the final weekend, your more recent emails and documents will be copied over.
On Tuesday morning, June 20th, you will no longer receive email in Google. At that point, we will no longer copy anything over and changes made in the Google environment will not be copied to Microsoft. We will keep the Google environment open for a week as a reference, and then we will be shutting it down.
If you want to make your own download of your information for your own peace of mind, you can use Google's tool, Takeout.